Record teams meetings and transcribe them in compliance with data protection regulations

Online meetings are essential in today's working world, and Microsoft Teams is one of the most popular platforms. But how can you efficiently record a team meeting while maintaining data protection (GDPR)? How can you create a transcription and where are the recordings stored? This guide answers your questions and shows you how you can optimize meeting management.

Why record a team meeting?

Human attention is limited, particularly during extended meetings. Recording the meeting helps you to record all details and make important information available at any time. This also applies to colleagues who were unable to attend the meeting.

Benefits of teams recording:

• traceability: Decisions and discussions are documented.

• flexibility: Absentees can catch up on the recording.

• Training purposes: Recordings are ideal training resources.

With a teams recording, you ensure that everyone involved is always up to date — efficiently and organized.

Recording teams meetings: step by step instructions

Microsoft Teams makes recording meetings easy:

1. Start meeting: Start your session in teams.

2. Activate recording: Click on the three dots in the menu bar and select “Start Recording.”

3. Inform participants: Make sure everyone is aware of and agrees to the recording.

4. Stop recording: Stop recording as soon as the meeting is over.

Where is a team recording saved?

The storage location of your Teams recording depends on your organization and the settings you have made:

• Microsoft Stream: For centrally managed records.

• OneDrive/SharePoint: More flexible and ideal for individual storage needs.

You can easily manage, download, and authorize recordings to comply with data protection requirements.

‍Data protection when recording a team meeting

The recording of a Teams Meetings must be compliant with data protection regulations, in particular with regard to the GDPR. In particular, the following are important:

1. Consent of participants: Inform and get everyone's consent.

2. Targeting and transparency: Clearly explain why the recording is taking place and how it is being used.

3. Storage periods: Delete recordings when they're no longer needed.

4. access rights: Restrict access to authorized people.

These principles apply even if you are a Zoom meeting want to record.

‍Transcribe teams meeting: That's how it works

One transcription is the perfect addition to recording. It makes it possible to quickly look up content and create logs. Microsoft Teams offers a Live transcription feature, which can be activated directly during the meeting. This allows you to search for keywords afterwards.

Benefits of transcription:

• efficiency: No manual logging required.

• search function: Important points can be found more quickly.

• Logs at the push of a button: Save time and effort during post-processing.

Accurate transcription of your meeting with specialized AI transcription tools

The basic features of Teams or Zoom aren't always enough when you need a detailed transcription or additional features. Specialized tools such as sally decisive advantages:

• Automatic summaries: Capture the most important points of a meeting at a glance.

• task management: Discussed to-dos are automatically documented.

• integration: Export results directly to CRM or project management tools

• Data protection guaranteed: Sally is GDPR-compliant and protects your sensitive data.

👉 Try Sally for free and revolutionize your meeting management.

Conclusion: Record teams meetings efficiently and in compliance with GDPR

Recording and transcribing a Teams Meetings It's easier than you think. Comply with GDPR requirements to avoid privacy issues and use advanced tools such as Sally AIto optimize the process. Save time, increase efficiency, and ensure that important content is never lost.

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