The 5 best AI tools for Consultants: Get more Results with less Time!

Consultants often have to gather information, think strategically, and prepare insights in a convincing way — whether it’s for strategy consulting, IT projects, or specialized industries.
This is exactly where AI tools can become an invaluable support.
They help you research faster, analyze data, create presentations, and automate routine tasks — without replacing you as the expert.

In this article, we’ll introduce you to the best AI tools for consultants to help you get faster results, work more efficiently, and offer your clients even more value.
This frees up your time for what really matters: delivering excellent advice.

ChatGPT — Your Virtual Research Assistant

When you're working on tight deadlines, getting a head start on project documents is essential.
ChatGPT serves as a versatile tool in daily consulting work.

It helps you create first drafts of documents — whether it’s a memo, a meeting summary, or a rough concept proposal.
Instead of starting from scratch, you simply brief ChatGPT — for example:
“Draft a SWOT analysis for Company X in Market Y” — and within seconds, you get a first draft you can refine.

ChatGPT also supports quick research:
If you need a market overview or explanations of technical terms, the AI provides context-rich, relevant insights in seconds.

Especially with ChatGPT’s deep research mode, you can generate detailed analyses drawing from over 50 sources in around 30 minutes.

Consultants also use ChatGPT for brainstorming — letting the AI suggest problem-solving approaches, which you can then evaluate using your own expertise.

Since you can adjust the tone and style of outputs, ChatGPT also helps formulate text modules for presentations and reports in a client-appropriate voice.

Think of it as a junior analyst who’s available 24/7 — to help you move faster and deliver smarter.

Perplexity AI — Intelligent Research and Q&A

When speed and accuracy matter, you need a smarter search engine.
Perplexity AI is a specialized AI search tool ideal for consultants who need fact-based, reliable research.

Unlike traditional search engines, Perplexity AI delivers concise, well-sourced answers directly to your complex questions.

For example, you could ask:
“How has Industry Z’s turnover in Europe evolved over the last five years?”
Perplexity scans data sources and presents a short, clear summary with links to supporting statistics and reports.

You can even summarize long studies and extract key findings quickly — saving valuable time that would otherwise be spent reading multiple documents.

Consultants use Perplexity to gain quick overviews of markets, competitors, and trends, and the cited sources help ensure reliability when presenting to clients.

It’s the smarter way to validate information, without endless clicking through articles.

Notion AI — Smarter Knowledge Management

Consulting creates a flood of information — smart organization is critical.
Notion AI builds on the popular collaboration tool Notion, adding next-level productivity features.

You can, for instance, shorten long project reports into key bullet points, or turn scattered notes into a structured project plan — with just one prompt.

Notion AI can also translate content, summarize complex ideas, or expand short notes into full documents — all without leaving your workspace.

When multiple colleagues are building a shared knowledge base, Notion AI can detect similar content and suggest merging — keeping everything clean and efficient.

Thanks to semantic search, you can find relevant information even if you don't know the exact keyword — because the AI understands the meaning behind the text.

In consulting practice, this means: less prep time, better organized knowledge, and higher-quality insights for your clients.

Zapier — AI-Powered Workflow Automation

In consulting, seamless workflows save hours — and Zapier makes it possible.
Zapier connects your project management, time tracking, surveys, CRM systems, and more, automating the data flows between them.

For example:
When a client fills out a SurveyMonkey form, Zapier can automatically update an Excel spreadsheet or feed data into your BI tool — keeping dashboards up to date without manual input.

Or:
When a support ticket comes in via Zendesk, Zapier can create a task in Trello — ensuring no request falls through the cracks.

Zapier even automates workshop workflows — like sending out certificates to participants right after a webinar ends.

Because it supports thousands of apps, you can build countless “mini-bots” that eliminate repetitive tasks.

For consultants, it means: less admin, fewer errors, and more time for valuable strategic work — while AI silently keeps operations running.

Sally — Effortless Session Transcription and Logging

Consulting conversations are packed with valuable insights — and you can't afford to miss any of them.
That’s where Sally comes in.

Sally is an AI transcription tool that automatically records meetings, summarizes discussions, and filters out key action points and tasks — and it can integrate directly into your workflow using Zapier, Power Automate, or custom setups.

While you stay focused on your client discussions, Sally creates a complete log in the background.

Afterward, you can search the transcript, export important quotes, and quickly access agreements or client requirements.

Sally ensures you never lose valuable insights — and your tasks and next steps automatically sync into your project management or CRM tools.

It’s the silent assistant who makes sure your strategic work is built on a strong, accurate foundation.

Conclusion — The Best AI Tools for Consultants

In short: AI tools don’t make consultants redundant — they make them even better.

• ChatGPT accelerates drafting and brainstorming.
• Perplexity AI provides quick, reliable research.
• Notion AI organizes and structures your project knowledge.
• Zapier automates workflows and keeps your systems in sync.
• Sally transcribes, summarizes, analyzes and automates you whole workflow.

These tools are like small digital colleagues working quietly at your side — helping you deliver faster, clearer, and more impactful results for your clients.