Transcribing videos made easy: In three steps to transcribing

Videos have become an integral part of digital communication — people spend on average over 30 minutes a day watching videos on free platforms such as YouTube & Co. But despite its popularity, video content also poses challenges: It is often not barrier-free and its content is difficult to search.

Get right here transcriptions into the game. They not only make video content more accessible, but also enable quick and efficient further processing. Regardless of whether companies need structured content for meetings or content creators want to optimize their videos for SEO, writing them offers huge benefits.

In this article, we'll show you how to extract text from video content using modern transcription tools for meetings and automatically and easily transcribe your video content in three easy steps.

Step 1: Find the best tool for automatic transcription

As a result of the development of AI technology, videos can largely be automatically transcribe. When choosing the right AI transcription tool for videos, the following criteria are crucial.

1. Ease of use:

○ Is the user interface intuitive?

○ Are there tutorials or support offers for beginners?

2. Functionality:

○ Does the tool support real-time transcription and speaker identification?

○ Are multilingualism and automatic translations integrated?

○ Does the tool offer export options in common formats such as PDF or Word?

3. Accuracy and Reliability:

○ How precisely does the tool recognize technical terms or accents?

○ Can it reliably filter out background noise?

4. Data protection:

○ Is the tool GDPR-compliant?

○ Is the data stored locally or processed in the cloud?

○ Are there options for EU-hosted servers?

5. Cost structure:

○ Does the pricing model suit your needs (subscription, prices per minute, etc.)?

○ Is there a free trial period to test the tool in advance?

Sally AI: The transcription tool for video & audio files

Sally AI is one of the transcription tools that are particularly characterized by their focus on data protection and versatility. For companies and institutions that work with sensitive data, Sally AI offers decisive advantages:

1. GDPR compliance:

Sally AI processes all data exclusively within Germany and also offers the option to store data locally on company servers. This makes the tool particularly suitable for organizations that are subject to high requirements for the protection of personal data.

2. Flexibility in integration:

The tool can be seamlessly integrated into existing workflows. Whether document management systems, project management platforms or collaboration tools — Sally AI offers numerous interfaces that make everyday work easier.

3. Accurate transcriptions:

Thanks to modern speech recognition algorithms, Sally AI delivers precise results, even with technical terms or accents. This makes it particularly suitable for professional environments where accuracy is critical.

4. Versatile:

With features such as multilingualism, speaker identification, and automated summaries, Sally AI adapts to different requirements — whether for small teams or large organizations.

Important: Note that not all AI meeting assistants support uploading videos at the same time. Therefore, when choosing the tool, be sure to find out whether an upload is supported or not. Here you can find a list powerful transcription tools.

Step 2: Prepare video for automatic transcription

The quality of your video recording has a direct impact on the accuracy of the transcription. Clear, easy-to-understand audio not only makes the AI's job easier, but also significantly reduces post-processing costs. So it's worth taking a few basic steps before uploading:

1. Ensure clear audio quality: Background noises such as street noise or reverberation can interfere with speech processing. Use a good microphone and record in a quiet room if possible. The clearer the recording, the more accurate the transcription.

2. Clear pronunciation is key: Especially with multiple speakers, it is important that everyone speaks clearly and comprehensibly. Overlapping conversations should be avoided to make recognition easier.

3. Focus on relevant content: If the video contains passages that don't need to be transcribed, such as breaks or irrelevant discussions, they should be removed beforehand. This saves time and resources.

Upload video - easy and efficient

Define the language of the video or enable multilanguage options if the content is multilingual.

With one click, the tool starts turning your video into text. Modern solutions deliver initial results during the process.

Step 3: Review and adjust automatic transcription

Modern AI transcription tools achieve an accuracy of 80 to 90 percent, but the results are rarely perfect. Factors such as audio quality, technical language, accents or loud environments significantly influence precision. To ensure a professional and error-free transcript, post-processing is essential. With the following steps and the supporting functions of modern tools, optimization is efficient and reliable.

Check technical terms and industry-specific language

● Check technical terms: Check whether technical or industry-specific terms have been correctly recognized. If not, these can be added directly in the tool.

● Use user-defined glossaries: Some tools are constantly learning and updating their databases based on your corrections and additions. By adding your own word lists, the accuracy of the recognition of technical terms can be significantly increased.

Correct errors and optimize details

Even sophisticated AI systems are not infallible. Use the tools' post-processing features to improve quality:

● Automatic fault detection: Some tools highlight potential mistakes, such as unclear words or incomplete sentences. This speeds up verification.

● Integrated editing environment: Solutions like Sally combine transcription and text editor. You can correct errors directly in the tool without having to switch between platforms.

● Audible passages of text: Many tools synchronize text and audio so that if you have unclear passages, you can directly play the original audio and adjust the text.

Adjust formatting

A well-structured transcript makes further use much easier. Optimize readability by:

● Headings and paragraphs: Organize the text into meaningful sections. AI tools such as Otter.ai often automatically recognize speaker changes and paragraphs, which you can further adjust.

● Key points and highlights: Use bullet points for to-dos or important information and highlight key content.

Exporting and reusing a transcript

After editing, the transcript will be available to you in the desired formats and platforms. Many AI tools support flexible export and integration options:

● Export formats: Save the transcript as a PDF, Word, or TXT file — ideal for further processing in reports or presentations.

● Interfaces to other tools: Use platforms like Slack, Microsoft Teams, or Asana to automatically integrate transcripts into your existing workflows. In this way, meeting minutes can be shared directly with the team or tasks can be derived from the transcript.

● Automatic archiving: Systems such as Google Drive or SharePoint enable central storage and ensure that your transcriptions remain easy to find and search.

Conclusion: Transcribe meeting recordings easily and automatically with Sally & Co.

The transcription of videos is thanks to modern Meeting transcription tools Like Sally, not as elaborate as a few years ago. If you want to extract text from video content, you can largely automate transcription with video-to-text software. This not only saves you time and resources, but also increases the accuracy and accessibility of your content. The three steps described — selection of the appropriate tool, optimal preparation of the video and careful post-processing — form the basis for successful transcription processes.

Start your first transcription now and see for yourself how easy and efficient the process can be!