Effective time management for coaches: This gives you more time for your clients

Time is the greatest asset we have. This is especially true for you as an independent coach! It takes your time to deliver your service and thus bring your “why” to life. And: The more services you can offer, the more money you earn! The topic of time management for coaches therefore fills your heart and wallet. So how can more efficiency in everyday coaching look like? How do you use progressive automation in coaching? And how do you make sense of your time anyway? You can find answers to these questions in this article.

‍Time management for coaches — four benefits of time management

Effective time management is essential as an online coach. The better structured your time is, the more likely you are to manage the balancing act between business and private life. Efficiency in everyday coaching also offers you these four advantages:

• ‍Higher customer satisfaction: Your clients are happy with you when the coaching process really helps them. If, on the other hand, you are already thinking about the many uncompleted tasks, you lose contact with your coachees. Time management for coaches therefore primarily ensures satisfied customers.
• ‍More time for your private life: Once your day is properly structured, you'll have more time for your private life and family. This is an important point when it comes to your own health. You can then recharge your batteries and be present again for your customers.
• ‍Higher pay in your wallet: Efficiency in everyday coaching means above all more income. Writing invoices, marketing tasks, scheduling — important tasks, but they don't generate income. With the right time management, you can prioritize your paid coaching sessions.
• ‍More own development opportunities: How are you up to date as a coach? Can you focus on new approaches? Or are you rushing from one appointment to another and squeezing the administration somewhere in between? Better time management allows you to develop yourself.

As you can see, time management for coaches is extremely important to move you and your business forward. A chaotic period of planning can quickly result in you losing fire for your business and burning out. Structuring your own time may be time-consuming at first, but it is definitely worthwhile in the long term.

Time management for coaches: What is important?

In order to have good time management, certain things are important. In the beginning, there is a appropriate objective. What goal do you want to achieve in your business? The more you know your goal, the more effectively you can approach your time management. In doing so, you set a focus and automatically suspend unimportant activities. It is important that you focus on clients rather than administration.

That leads directly to the next point: Set priorities! Which activities bring you closer to your goal and which are time wasters? Take a look at all the tasks that you have to do as a coach. The question now is how much time do you invest in the respective activity and what is the output of it. You can then turn this important screw!

Plan yourself for all activities as well fixed time slots! Example: You have time and peace early in the morning to write down invoices. There are no coaching sessions or private distractions at this time. Set yourself a time block here and then really only work on this topic. In this way, your focus is clearly on one thing and you can achieve more in a short time!

Another important point is the delegation of unloved tasks. Time management for coaches primarily means being able to hand over tasks. Do you really have to write every social media post or blog article yourself? Or is there someone who likes to do it and can do it better? The modern world offers you a wide range of digital support.

Last but not least: Also note your own needs. Definitely set aside privately planned time and don't think about your business during this time. You'll see: The break will be good for you and you'll work more productively afterwards.

‍Efficiency coaching everyday life: proven strategies

When it comes to time management for coaches, there are countless strategies that you have probably already come across during your research. Many of them are simple and easy to implement, so we will only briefly describe them here.

• ‍The Eisenhower Principle: Tasks are classified according to a matrix. Urgent and important tasks should be completed immediately. A deadline should be set for important but not urgent tasks. Urgent but not important tasks should be delegated. Non-urgent and non-important tasks should — if possible — be completely eliminated.
• ‍Pomodoro technique: With this technique, you work in focused time blocks. A concentrated 25-minute work phase is followed by a five-minute break. After four of these intervals, take a longer break of just under 30 minutes. You will therefore work in a focused manner, but plan enough breaks.
• ‍Eat the Frog First: There is even a book by Brian Tracy about this method. The quintessence of this is to complete the most unpleasant task at the start of the day. This requires the most mental capacity and once done, the rest of the day is easier to plan.

As you can see, these techniques are easy to understand. It is important that you implement them consistently in everyday life and that they become routine. Only then do they have an effect.

‍Automation in coaching through digital tools

Digitalization also offers you many opportunities today to make your time management more effective. You can do a lot of things yourself by restructuring your work. However, with some digital tools, you can also outsource or automate a lot of things.

From scheduling to digital assistance to AI transcription of your online sessions — the variety of digital tools is almost endless. They are all created to solve time-consuming problems in everyday life. Example: Transcription using artificial intelligence saves you the hassle of manually documenting your sessions afterwards.

We already have one blog articles written about 7 digital tools that you should know as a coach.

‍Time management for coaches — just do it!

More focus on clients instead of administration — a nice resolution, but for too many online coaches, despite all the benefits, it's not yet a reality. However, the biggest stumbling block in practice is not self-discipline, but implementation. Be brave and try out a new strategy or get one trial version with a digital tool. It is only through practical use in everyday life that you can see whether you really have more time for your clients. Automation in coaching is progressing. So make sure you stick to the test of time.

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